SPACE CONTRACT CONDITIONS
1. Remittance of the full amount as stated in application MUST be paid to the Association NO LATER THAN FRIDAY 1st November 2024. If the required remittance is not received by this date, the Association reserves the right to re-let the space as the Association may determine and this contract shall be void.
2. Specific frontage measurements, including towbars must be nominated.
3. Lodgement of application is not verification of site as the number and type of exhibits are strictly limited. All accepted exhibitors will receive written confirmation of site by email.
4. All extension leads MUST be flown above ground or covered as per regulations set down by Department of Health & Safety.
5. SPACE CANCELLED WITHIN 14 DAYS PRIOR TO THE EVENT WILL RECEIVE NO REFUND WHATSOEVER.
6. The Association accepts no liability for damages to exhibits by loss, damage, theft, fire, rain, storms, strikers, riots, profitability, or any cause whatever. Insurance for loss or damage is the responsibility of the exhibitor. CURRENT PUBLIC LIABILITY CERTIFICATE REQUIRED BEFORE ACCESS TO GROUNDS. NO CERTIFICATE – NO ACCESS.
8. No exhibitor may permit OR conduct any lottery, raffle, guessing competition, or game of chance without prior written permission of both the Queensland Office of Gaming Regulation and the Caboolture P A & I Assn Ltd.
9. It is the responsibility of the exhibitor to remove all commercial rubbish from their site and place in bins provided, at all times. Cardboard to be flattened and placed in cardboard recycle bins by exhibitor. All sites must be left in a clean, tidy condition at the end of the show. EXHIBITORS MUST BRING OWN BINS IF REQUIRED, NO BINS ARE SUPPLIED FOR EXHIBITORS USE ON THEIR SITE.OIL MUST BE TAKEN FROM SITE AND NOT DISPOSED OF ON GROUNDS.
10. Exhibitors’ vehicles will only be admitted to the grounds between 8am and 12pm. ALL vehicles must be removed from the grounds by 12pm WITHOUT EXCEPTION.
11. No vehicles permitted on ground to remove stock/stall at end of event until after 11pm on event day.
12. Signs may not be displayed outside the sites allocated area, without prior approval
13. The exhibitor shall not assign or sub-let any part of the said space without the consent of the Association in writing. The Association reserves the right at all times to re-allocate space in the interest of providing a better showing of exhibits.
14. The Association reserves the right to postpone or amend the stated dates for the Event, using this right only where circumstances necessitate this action, and without any liability to the Association.
17. Smoking is only permitted in designated smoking areas
NO SMOKING PERMITTED ON SITES – THIS MAY RESULT IN IMMEDIATE REMOVAL FROM THE EVENT.
18. Exhibitors shall conduct themselves in an orderly manner whilst on the grounds and shall be responsible for the actions of employees, volunteers and helpers. All workers must be neatly presented in either a company logo shirt or collared polo shirt and must be clean and tidy at all times.
21. The Association reserves the right, in unforeseen circumstances to amend or alter the exact site or location of the stand and the exhibitor undertakes to agree to any alterations to the site or to space re-allocated by the Association.
23. The Association reserves the right to cancel this contract and to retain all monies paid in relation thereto if there is or has been, in the opinion of the Committee, any infringement of any part of the foregoing conditions and/or if the exhibitor does not occupy the said space at the commencement of and during the full period of the show.
24. The Association reserves the right to reject any application for display space or the right to exhibit at its sole discretion and its decision in this regard shall be final. Furthermore, failure to comply with the condition may result in an exhibitor being excluded from participation in future shows.
25. Onsite contacts for the duration of the event
Shawn Pickett – Events Operations – 0438 077 711
Mark Perkins - Grounds Manager - 0413 936 459
