SPACE CONTRACT CONDITIONS

1. Remittance of the full amount as stated in application MUST be paid to the Show Society NO LATER THAN FRIDAY 4th May 2022. If the required remittance is not received by this date, the Society reserves the right to re-let the space as the Association may determine and this contract shall be void.
2. Specific frontage measurements, including towbars must be nominated, as the term “same as last year” will not be acceptable. Sites are a minimum of 6 metres.
3. Lodgement of application is not verification of site as the number and type of exhibits are strictly limited. All accepted exhibitors will receive written confirmation of site by post or email. Unsuccessful applicants will receive a refund.
4. All extension leads MUST be flown above ground or covered as per regulations set down by Department of Health & Safety. We undertake to supply power within 20 metres of your site – you may need to use a 20 m lead.
5. SPACE CANCELLED WITHIN 30 DAYS PRIOR TO THE SHOW WILL RECEIVE NO REFUND WHATSOEVER.
6. The Association accepts no liability for damages to exhibits by loss, damage, theft, fire, rain, storms, strikers, riots, profitability or any cause whatever. Insurance for loss or damage is the responsibility of the exhibitor. CURRENT PUBLIC LIABILITY CERTIFICATE REQUIRED BEFORE ACCESS TO GROUNDS.
NO CERTIFICATE – NO ACCESS.
7. ALL CAMPING MUST BE APPROVED BY SHOW OFFICE AS THERE IS LIMITED SPACE – DEPENDING ON DEMAND, YOU MAY NOT BE ACCOMMODATED
8. No exhibitor may permit OR conduct any lottery, raffle, guessing competition, or game of chance without prior written permission of both the Queensland Office of Gaming Regulation and the Caboolture P A & I Assn Ltd.
9. It is the responsibility of the exhibitor to remove all commercial rubbish from their site and place in bins provided, at all times. Cardboard to be flattened and placed in cardboard recycle bins by exhibitor. All sites must be left in a clean tidy condition at the end of the show. EXHIBITORS MUST BRING OWN BINS IF REQUIRED, NO BINS ARE SUPPLIED FOR EXHIBITORS USE ON THEIR SITE. OIL MUST BE TAKEN FROM SITE AND NOT DISPOSED OF ON GROUNDS.
10. Exhibitors’ vehicles will only be admitted to the grounds between 6.00am and 8.00am each day of the show. ALL vehicles must be removed from the grounds by 8.00am WITHOUT EXCEPTION.
11. Vehicles will not be permitted on grounds to replenish stocks between 8.00am and daily closing time - stock must be carried in person or wheeled in by trolley. No vehicles permitted on ground to remove stock/stall at end of show until after 4 pm on Sunday.
12. Signs may not be displayed outside the sites allocated area, without prior approval
13. The exhibitor shall not assign or sub-let any part of the said space without the consent of the Association in writing. The Association reserves the right at all times to re-allocate space in the interest of providing a better showing of exhibits.
14. The Association reserves the right to postpone or amend the stated dates for the Show, using this right only where circumstances necessitate this action, and without any liability to the Association.
YOUR SITE MUST REMAIN OPEN 8.30am to 8.30pm on FRIDAY & SATURDAY, and 8.30am to 3.30pm on SUNDAY.
15. Displays, stalls or fixtures may not be removed or dismantled before 3.30pm Sunday 6th June, 2021.
FAILURE TO OBSERVE THIS MAY LEAD TO EXCLUSION FROM FUTURE SHOWS.
16. FOOD VENDORS, PLEASE NOTE: You MUST be able to show on demand, a current Licence/Registration issued pursuant to the Queensland Food Hygiene Regulations of 1989, in order to gain admission to the grounds. The Food Outlet MUST be registered and the operator MUST be licensed and at all times you MUST comply with regulations in force and issued by the Department of Health, Moreton Bay Regional Council Health Department and the Board of Fire Services. Health Department inspections are carried out on Friday morning of the show.
17. Smoking is only permitted in designated smoking areas - in the southern Car park (South of Gate 7) and north of road way between Gate 10 and Gate 3 and the northern car park.
NO SMOKING PERMITTED ON SITES – THIS MAY RESULT IN IMMEDIATE REMOVAL FROM THE SHOW.
18. Exhibitors shall conduct themselves in an orderly manner whilst on the grounds and shall be responsible for the actions of employees, volunteers and helpers. All workers must be neatly presented in either a company logo shirt or collared polo shirt and must be clean and tidy at all times.
FAILURE TO COMPLY WILL RESULT IN REMOVAL FROM GROUNDS.
19. Exhibitors receive two (2) – 3 day trade passes to enter the Show. Extra passes may be purchased at the show office at $15 ea.
20. Exhibitors are reminded that Fairy Floss, Dagwood Dogs, Waffles, Donuts, Toffee Apples and Sno-cones shall be sold exclusively by members of the Showmen’s Guild of Australasia.
21. The Association reserves the right, in unforeseen circumstances to amend or alter the exact site or location of the stand and the exhibitor undertakes to agree to any alterations to the site or to space re-allocated by the Association.
22. Space shall be allocated relevant to each Annual Show and the Association reserves the right to allocate each site each year to whomever it decides, whilst at the same time bearing in mind that factors such as years of service by an exhibitor may be taken into account.
SITES WILL BE ALLOCATED ON RECEIPT OF FULL PAYMENT.
23. The Association reserves the right to cancel this contract and to retain all monies paid in relation thereto if there is or has been, in the opinion of the Committee, any infringement of any part of the foregoing conditions and/or if the exhibitor does not occupy the said space at the commencement of and during the full period of the show.
24. The Association reserves the right to reject any application for display space or the right to exhibit at its sole discretion and its decision in this regard shall be final. Furthermore, failure to comply with the condition may result in an exhibitor being excluded from participation in future shows
25. Food vendors need to supply all relevant paperwork pertaining to COVID19 regulations for Food Vendors –
We will need you to supply a copy of your Statement of Compliance, all your staff’s paperwork and all your COVID checklists.
26. Stallholders must have their own COVID safe plan for their stall and must ensure that their stall meets the key principles of COVID safe requirements at all times. Please attach a valid copy of your COVID SAFE PLAN with your application form.