Caboolture Show

1. SITE APPLICATION & CONFIRMATION

No Deposit Required with Application

A deposit is NOT required when submitting your Site Application.

Applications are assessed by the Caboolture & District P.A. & I. Association Limited, with consideration given to:

• Available space
• Type of business or exhibit
• Site dimensions requested
• Overall Show presentation
• Existing vendor categories
• Food, beverage and showbag requirements
• Traffic and operational requirements

Confirmation Dates

Food & Beverage Vendors and Showbag Vendors

Applications closed 1^st January 2027

Successful applicants will be advised by email from 18 January 2027.

Trade Vendors

Applications will remain open until all sites are allocated.

Successful applicants will be advised by email no later than 30 March 2027.

Once your site has been confirmed, you will be issued an invoice for a 50% deposit of your site fee.

2. SITE FEES & PAYMENT

50% Deposit

A 50% deposit invoice will be issued once your site has been confirmed.

Full Site Fee

All outstanding site fees must be paid in full by:

Friday 7 May 2027

Failure to make payment by the due date may result in your site being cancelled and reallocated.

Cancellation & Refunds

The final date to withdraw and receive a refund of your site fee is:

Friday 14 May 2027

Any stallholder who:

• Withdraws after 14 May 2027; or
• Fails to attend the Show without prior approval will not receive a refund.

3. SITE ALLOCATION

• Site allocations are at the discretion of the Caboolture & District P.A. & I. Association Limited.
• Sites will be allocated based on the requirements stated on your application and the overall layout and operational requirements of the Show.
• IMPORTANT
• Your site location is not guaranteed from year to year.
• Even returning stallholders may be allocated a different location.
• Final site locations will not be confirmed until bump-in.
• The Association reserves the right to reallocate sites where necessary to accommodate operational, safety, traffic, presentation or exhibitor requirements.

4. MEASURING YOUR SITE

It is extremely important that you provide accurate measurements when completing your application.

You must include the total space required to safely operate your site.

This must include:

• Marquee or structure
• Trailers
• Trucks
• Vehicles where applicable
• Towbars
• Doors and ramps
• Awnings
• Outdoor displays
• Queuing areas
• Gas bottle areas
• Cold rooms
• Refrigeration
• Any other equipment required to operate your site

Allowance for Cold Rooms

If you require a cold room, refrigerated trailer or other equipment outside your main structure, this must be included in your total site dimensions.

Failure to provide accurate dimensions may result in your site not being suitable upon arrival.

Site Setup Photos

We strongly recommend attaching current photographs of your complete setup to your application.

Photos assist our team in understanding:

• The size of your setup
• The configuration of your site
• Entry and exit requirements
• Marquee arrangements
• Displays
• Vehicles and trailers
• Equipment placement

5. STALLHOLDER CHECK-IN

All exhibitors and vendors MUST check in at the Site Office before proceeding to their allocated site.

At check-in, you will receive the relevant stallholder information and instructions for your site.

Please do not proceed directly to your site without checking in.

Our team will provide directions and any required passes, permits or operational information.

6. BUMP-IN

Bump-in arrangements will be provided with your site confirmation and stallholder information.

All stallholders must follow the allocated access times and directions provided by the Showgrounds team.

Hi-Vis Requirements

Hi-Vis vests must be worn onsite from Monday 31 May 2027.

This applies to all persons working in operational areas during bump-in and bump-out.

Hi-Vis requirements are in place to improve visibility and safety around vehicles, machinery and other site operations.

7. VEHICLE ACCESS & RE-STOCKING

For the safety of patrons, stallholders and staff, vehicle movements within the Showgrounds are strictly controlled.

Daily Re-Stocking

Vehicles will not be permitted onto the grounds during trading hours to replenish stock.

If you require additional stock during trading hours, it must be:

• Carried by hand; or
• Transported using a trolley or similar manual equipment.

Vehicle Removal

All vehicles must be removed from the Showgrounds and placed in the designated public parking area by: 8:00am

There are NO exceptions.

Vehicles must not remain within public trading areas during Show operating hours.

8. BUMP-OUT

Stalls, displays, structures and fixtures must not be dismantled or removed before 4:00pm on Sunday 6 June 2027.

This requirement is in place to ensure the safety of patrons and to maintain the presentation of the Show until the official conclusion of the event.

Vehicle Movement

There will be:

NO VEHICLE MOVEMENT BEFORE 4:00pm ON SUNDAY 6 JUNE 2027. NO EXCEPTIONS.

After 4:00pm, vehicles may enter the designated access points as directed by Showgrounds staff.

One-way traffic arrangements may apply.

Failure to comply with bump-out procedures may result in exclusion from future Caboolture Shows.

9. PUBLIC LIABILITY & LICENCES

All exhibitors and vendors must provide a current Public Liability Insurance Certificate of Currency before access to the grounds.

NO CERTIFICATE – NO ACCESS

Food and beverage vendors must provide all applicable food licences, registrations and approvals.

All exhibitors and vendors must comply with all relevant requirements of:

• Queensland Government
• Queensland Health
• City of Moreton Bay
• Queensland Fire Department
• Relevant regulatory authorities
• Caboolture & District P.A. & I. Association Limited

It is the responsibility of each stallholder to ensure that all required licences, permits, insurances and approvals are current.

10. POWERED SITES

All electrical equipment and connections must comply with applicable Queensland electrical and safety requirements.

Extension leads must be:

• Up to Date test & Tagging
• Suitable for the required use
• In good condition
• Protected from damage
• Kept clear of pedestrian traffic
• Elevated or appropriately covered where required
• Extension leads must not create a trip hazard.

The Association reserves the right to disconnect or prohibit the use of equipment that is considered unsafe.

11. WASTE, GREY WATER & OIL

All stallholders are responsible for keeping their site clean and tidy throughout the Show.

Grey Water

Grey water must be captured at all sites.

Grey water must NOT be discharged onto:

• Ground
• Gardens
• Roads
• Stormwater drains
• Public areas

Grey water must be disposed of using the designated wastewater facilities.

Cooking Oil

Used cooking oil must be captured and disposed of in the designated oil waste drums.

Oil must never be poured onto the ground or into drains.

Rubbish

All commercial rubbish must be removed from your site and placed in the designated skip bins.

Cardboard must be:

1. Flattened; and
2. Placed in the designated cardboard recycling bins.

Wheelie bins located throughout the grounds are not to be moved to individual sites.

If your business requires a bin directly at your site, you must provide your own suitable bin.

12. SITE CLEANLINESS

All stallholders are responsible for maintaining their site in a clean and tidy condition.

This includes:

• Front of site
• Rear of site
• Food preparation areas
• Dining areas
• Storage areas
• Waste areas

Sites must be left clean and free of rubbish at the conclusion of the Show.

Additional cleaning or waste removal costs resulting from a stallholder’s activities may be charged to the stallholder.

13. RESTRICTED SHOWMEN’S GUILD ITEMS

The following items are traditionally restricted to members of the Showmen’s Guild of Australasia and must not be sold by unauthorised vendors:

• Fairy floss
• Dagwood Dogs
• Waffles
• Donuts
• Toffee apples
• Snocones
• Cordial-based drinks
• Dolls on sticks
• Inflatable toys
• Plush toys

The Association reserves the right to refuse the sale of any item where it conflicts with Show regulations, agreements or established Showmen’s Guild arrangements.

14. PROHIBITED & BANNED ITEMS

The following items are prohibited from sale at the Caboolture Show.

This list is based on the agreed list of banned items under the Queensland Chamber of Agricultural Societies.

Prohibited Items

• Drug-related goods, including cocaine kits and bongs
• Pressure-pack snow and fart gas
• Explicit and hardcore T-shirts
• Silly string
• Fake cigarettes
• Stink bombs
• Fireworks and crackers
• Bouncing beans
• Fuel-type fire lighters, including Zippo-type items
• Shanghais / slingshots
• Horns and trumpets
• Bomb bags
• Knives, including pen knives
• Fire wallets
• Laser pointers
• Water bombs
• Metal or wooden martial arts nunchakus
• Explicit DVDs and videos
• Playing cards depicting nude or lurid images
• Iridescent hair spray

Toy Guns

Toy guns may be acceptable; however, the following are prohibited:

• Ball-bearing guns
• Replica bullet-type guns
• Eight-shot caps
• Roll caps
• Pellet guns
• Strip caps
• Pop-downs / throw-downs
• Water pistols over 150mm
• Potato guns
• Gel blaster guns

The Association reserves the right to prohibit any product considered unsuitable for sale at the Show.

15. INSURANCE & RESPONSIBILITY

The Caboolture & District P.A. & I. Association Limited accepts no liability for loss of, or damage to, exhibits, stock, equipment, structures, vehicles or other property arising from:

• Theft
• Fire
• Rain
• Storms
• Weather
• Industrial action
• Riots
• Public damage
• Loss of profitability
• Any other cause whatsoever

Insurance against loss or damage is the responsibility of the exhibitor/vendor.